Bring your own device, or BYOD, is a widely accepted policy though it is not without its caveats. Any company who implements it needs to ensure that certain protocols are put in place so as to avoid legal, ethical and security issues later on. Here are the most common protocols that should be applied in every office that wants to allow its employees to BYOD:
Implement a clear BYOD policy
It should be as clear as possible, while not being impracticable, should detail how to use devices, apps, data, and services. Should also delineate in detail who would be responsible, and to what extent, if anything goes wrong. While an employee’s happiness is important, privacy and security of the company’s data is also a priority.
Inform which devices are allowed
The policy should also explain clearly which devices are allowed and which are not. It may include any software, apps and other data that the user has access to. Each device has a different set of security features. Only those should be allowed which can ensure the security of company’s data. For example, the new BlackBerry Z10 has the ability to keep home and work profiles of a user separately on one phone, thus making it easier for the IT managers to allow an employee the use of this device. Samsung has also implemented a similar solution on its high end smartphones. The policy must also inform employees if they can bring along other devices or not, and which kind of devices if allowed.
Just because an employee prefers to use his personal device for work doesn’t mean that he gets a green light to do whatever he wants to do with his device. The company policy must explain protocol would be implemented he uses his device, data, information and services in a way that could create problems for the company. For example, an employee may use company internet connection to send obscene images to one of his contacts. That is a surefire cause for legal complications right there. Explaining this in detail to employee is the only way to work this out without creating any issues.
Monitor data, apps, devices
Users who want to use their own devices for work usually don’t get the implications of what it means until it is too late. To avoid this issue, most companies install monitoring softwares on their devices. These apps can help companies track their users activities but they also can create privacy issues, though when an employee brings his own device to the work, he is legally liable to hand over his device in any litigation, if need be. By monitoring the use of devices and data, IT managers can ensure that the sensitive information in those devices is secure.
Set up an exit strategy for your employees
Who owns data, device security, apps, and other import information are some of the questions that get heated replies when employees want to leave a company, and unless there is a protocol in place it is going to be an issue. Companies should make clear rules in this regard, explaining what would happen to the data, address book and such info, when an employee wants to leave the company. The IT managers can use remote access to wipe data on a device but that may complicate things even more if the employee uses that device for his personal use as well.
Author Bio :- Alyssa reports and writes on almost every technology related topic, contributing to many tech sites, such as www.stealthmate.com. Her special focus is on business apps, wireless technology, mobile phone security and social media. Alyssa considers that a perfect design is an outcome of both form and function working in harmony.”